Welcome and thank you for selecting The Ranch Country Club as the site for your special occasion. We are very proud of our facilities and services, and would like to take this opportunity to provide you with some information that will help you with planning your event and ensuring that you receive an exceptional experience.

Please take a moment to review our Club policies as they relate to all of our catered events.

~ Food & Beverage ~

The Ranch Country Club maintains the exclusive rights to provide any and all food and beverage at its facilities. Any food or beverages brought into the facilities by event organizers or their guests are regulated. Additionally, the State of Colorado's Health, Liquor, and Insurance Regulations prohibit any leftover food or beverages to be taken from the premises.

~ Menu Selection ~

We would like to help make each and every event a special one for you. The Catering Director is available to assist you with your event and menu selection and is here to answer any questions or concerns. Our menus offer a wide variety of items from which to choose, however, our Catering Director and Executive Chef are available to create specialty menus to suit your special occasion. We ask that you submit your completed menu selections to the Catering Director at least two weeks prior to your event to ensure availability of your selected menu items.

~ Gratuity and Taxes ~

Every function is subject to applicable state and local taxes of 8.7% and a 21% gratuity on all food and beverage.

~ Deposits and Billings ~

Deposits are required on all functions at the time of bookings. A deposit of $500 must be made to guarantee the date. The balance of the account is due 72 hours prior to your event. The only exception is the bar tab, which must be paid at the end of the night. In case of tardy payment, a late fee of $25 will be charged each month until paid in full. Payment can be made via cash, check, Visa or Master Card. If a deposit has been made, a deduction of the deposit will be made on your final bill.

~ Miscellaneous Charges ~

There will be an additional charge for anything rented or paid for by the Club as follows:

Wedding Ceremony Only at Gazebo ~ $1000                                                                                              

                -Includes White Ceremony Chairs for All Guests and Aisle Runner

                -Includes Bride & Groom Suites Available 1 ½ Hours Prior to Ceremony

Wedding Reception Area Only ~ $1000

                -Includes Sunset Patio, Sunset Room, Tables, Chairs, House Linen and Tableware

Wedding Ceremony at Gazebo and Reception Area~ $1500                                           

                -Includes White Ceremony Chairs for All Guests and Aisle Runner for Ceremony

                -Includes Sunset Patio, Sunset Room, Tables, Chairs, House Linen and Tableware

Dance Floor ~ $250

Specialty Linen ~ $40 per color                                                                                                                                        

                  No Charge for House Linen - White, Black, Tan, Burgundy or Forest Green

Centerpieces ~ $10 per table (limited availability)

Easel ~ $10 each

Wireless Microphone ~$35

 

~ Guarantees ~

A final count of guests must be submitted to our Catering Department 72 hours prior to the function date. This count will be considered your minimum guarantee and not subject to reduction. Charges for the function will be based on the final guarantee, or actual attendance, whichever is greater.

~ Cancellations ~

All functions require 6 months notice for cancellation without penalty. Any cancellation made after this time will be subject to forfeiture of deposits made. Cancellations within 72 hours of the function will be charged in full for the total cost of the event.

~ Liability ~

The Ranch Country Club will not assume responsibility for any personal property, belongings, or equipment brought onto the property. We reserve the right to monitor and control all private parties, meetings, and receptions held on our premises.

~ Operating Hours ~ 

Functions will be scheduled during normal Club operating hours. Specific beginning and ending times will be determined for every event at the time of planning, with no event lasting more than five hours. Events with a DJ, band, or any amplified music are to cease playing at 10 p.m. Sunday through Friday, and 12 a.m. Saturday.

All food and beverage must be purchased and consumed on premise, and no food or beverage may be consumed at the Club other than that provided by the Club. The only exception will be wedding and other ceremonial cakes. To hold a wedding ceremony at The Ranch, you must also host the reception here. If you want The Ranch's majestic view for your engagement pictures, please reserve a time with our Catering Department to ensure that the area is not being used. The golf course is off limits. No rice or birdseed is allowed.

~ Children ~

We at The Ranch Country Club welcome children to your event! That being said, the children are NOT allowed on any golf greens. There are two in close proximity to the reception site, and often children think that they are a play area. Please warn parents that children playing on golf greens will be asked to return to the reception area, as we need to keep our greens in pristine condition.

~ Photography ~

When taking your wedding photos here at The Ranch Country Club, we ask that you please respect the golfers. We do not allow photos to be taken on any part of the course, and in addition must be taken 50 yards away from all golf greens and tees. Please suggest to your photographer that they visit the site beforehand so they know where they would like to take you that day.

~ Alcohol ~

No outside beverages of any kind are allowed on the premises. The Ranch Country Club reserves the right to refuse alcohol service to all minors. Please warn your guests that we will card people who look under 30. We do have a security staff that does patrol the premises and will make us aware of any drinking going on in the parking lot or any other inappropriate area.

~ Attire ~

We would like you to ask your guests to dress appropriately for your event. No t-shirts, denim, ripped clothing or muscle shirts please.

~ Wedding Rehearsals ~

For those clients having wedding ceremonies at our facility, we would be happy to schedule a wedding rehearsal before your event. The rehearsal may take place on the day and time of your choice, but must be approved by the Catering Director. Your rehearsal may take no longer than one hour, and we ask that only those involved in the wedding ceremony itself are present for the rehearsal. Please have your minister available to run the rehearsal; the Catering Director will be available to help with the flow of the ceremony if you wish. Please make sure your guests follow the dress attire stated above during the rehearsal. Keep in mind that the bar and restaurant are for members only, so your guests must stay with the group during the rehearsal.

~ Vendor List ~

Please give the Catering Director a list of your vendors prior to your event.